04 March 2020

Five Top Tips When Choosing Your Hotel For Business Travel

When you’re online choosing a hotel for a leisure holiday, what filters do you normally apply in your search? A balcony with a sea view? Free breakfast? An outdoor swimming pool?

While these are a luxury to include for a leisure holiday (and can certainly help with bleisure), it’s a little different when it comes to choosing a hotel for business travel.

So what are the necessities you should really be ticking in your online search filter?

Find out what our five top tips are when choosing your hotel for business travel.

Considerations when choosing your hotel for business travel

1. Think about everywhere you'll need to visit before choosing a location

Of course, location is generally the number one factor when selecting a hotel for your business trip. (And we don’t just mean the views - that’s an added bonus!) There’s nothing worse than knowing you’ve got to wait around for public transport or travel a few extra hours after a long conference, when all you really want to do is rest up in the comfort of your suite.   

But have you thought about all the places you’re going to need — or want — to visit? In the rush to choose the first hotel closest to your place of business, it’s easy to forget that there are other items on your agenda or even sites you’d like to see when catching some well-deserved free time.

A better approach is to consider accommodation that’s of equal distance between your arrival airport and the places you need to visit on your trip. That way, you’ll spend less time (and money) travelling and more time resting or taking in the local surroundings.

Top tip: Most hotel comparison websites offer a location and distance search where you can find accommodation situated near a specific attraction or place name.

Are you interested in exploring the city in your free time? If you’re going to one of our top 10 destinations, you’re in for a treat!

2. Make sure the amenities meet your business (and bleisure) needs

When choosing your hotel for business travel, it’s important to consider the hotel’s amenities and whether or not it accommodates your needs. If you’re preparing your speaker’s notes or revising a presentation, you’re going to want to make sure each room has a functional, comfortable workspace with plenty of light, for example. (Don’t forget your adapter plug!)

It’s also handy if the hotel offers a meeting room where you can meet up with co-workers or clients. Hotel restaurants or lounges are usually an ideal location, but if you require more privacy, breakout rooms are often available.

Business travel can be exhausting but you may find some spare time to unwind. Even if you’re not wandering the streets soaking up the culture, you may want to choose a hotel that offers a fitness facility like a gym, swimming pool, or a spa. In fact, exercising has proven to improve cognitive function, help the body relax, boost creativity, and increase productivity.

Finally, make sure the hotel offers good dining options both in the hotel restaurant and room service. The restaurant is a great place to meet and bond with clients or to relax and socialise with co-workers after a packed business agenda. It also means you don’t have to travel far.

Top tip: If you’re out for dinner with a prospect, client, or co-workers, make sure you ask them about any dietary requirements. That way you can find the ideal, local restaurant that caters for their needs and impresses them.

Are you heading out for food but struggling to find a suitable dining experience? Discover the best restaurants for business travellers to dine at in our featured cities.

3. Always ask about IT and guest WiFi accessibility

Along with good hotel amenities is the need for a high internet connection speed. We’ve all been there; you’re hosting an online business meeting and suddenly you’re frozen in time as the feed buffers, connectivity drops, and a close-up of your face freezes on the screen. Although widely available, it’s best to check and make sure your hotel offers a high-speed internet connection that isn’t just accessible in the hotel lobby but also your room and other amenities.

Top tip: Research if the hotel offers free WiFi or if a small fee applies. Hotel comparison websites usually have a WiFi option on their filter search, but check the official hotel website otherwise. Another great tip is to search for reviews of the hotel on websites like TripAdvisor and type in ‘WiFi’ to narrow down the review searches that feature the word.

As well as WiFi, you may want to choose a hotel that has IT facilities in case your laptop suddenly runs out of battery or has a technical fault. Some hotels provide in-house computer areas and printers. Failing that, research nearby internet cafes as a back-up.

4. Build up hotel loyalty points

Similar to airlines, most major hotels and chains offer loyalty programmes if you book with them. Usually, the more nights you book (and the more guests you have), the more points you earn. This is a great way to save money in the long run, as rewards such as free nights or room upgrades can be redeemed with enough points. It’s also smart to open rewards programmes with several hotels or chains, as they’re completely free to join and offer a larger choice of hotels for you and your colleagues to stay at.

Top tip: Research the hotel or hotel group’s official website to see which loyalty programme they may be part of. For each hotel loyalty programme you sign up with, make sure you or whoever heads up your company’s travel records the account details in a shared file for all colleagues to use and build up points.

5. Search comparison websites and official hotel webpages to guarantee the best price

Your travel budget may well fluctuate from trip to trip, so it’s important to know - and stick to - your limit. You don’t need to spend an excessive amount of money if you’re just looking for somewhere functional to stay. That said, you still want your experience to be comfortable and enjoyable. To get the best of both worlds (and keep Finance happy), we advise comparing the price of your hotel on multiple comparison websites, such as Trivago, Kayak, or Booking.com to find the best price.

Use comparison sites to find the best deals around, but don’t forget to approach your favourite choices directly. Many hotels offer additional deals if you book directly through the hotel’s website, which you wouldn’t otherwise get if you went through the comparison sites.

Top tip: Remember those hotel loyalty programmes we talked about? If you’re unsure between a selection of hotels, your decision may be tipped by how many loyalty points you could or have already accumulated with that chain. You may already have enough to redeem a reward, so be sure to check your account.

Don’t just save money on hotels; save money when you fly too! Read how in our article.

Follow our top tips to find the right hotel for business travel

Choosing the right hotel for business travel is an important but challenging task. It can make or break your business trip so there are a lot of considerations to make before selecting your accommodation. By following our five top tips you’ll be well on your way to a successful business trip with all your essentials under one, comfortable roof that doesn’t exceed your travel budget. This means more money in your company’s pocket and more time for you to explore. That sounds like a good compromise to us!

Do you have some spare time in your hotel before a business meeting? It might be time to test your knowledge of business travel etiquette around the world. Take a go at our quiz below to help make a good impression.

In which country should you always accept tea or coffee when your business host offers it?